Entertainment Job Board 7/9
Thirteen Jobs
Here’s a quick mid-week job update, including some crew positions.
Job descriptions & contact info are below the paywall. Subscribers get the info first, but this post will be unlocked for free subscribers in a few days.
Looking to hire someone? Just send a description (job requirements, responsibilities, pay, etc) to jobs@anonymousproductionassistant.com.
To get help applying for jobs, consider our resume consultation service. It’s a 90 minute, online conversation where we’ll completely revamp your resume and put you in the best possible light.
Don’t forget to share TAPA with your friends who are looking for work!
Crew/Creative Positions
Assistant Editor
The Disney Branded Television Creative AV team is responsible for the creation and execution of top-tier promotional content for Disney Junior, Disney Channel, and Disney+ across various platforms, including linear, social, and digital spaces. Our team is dedicated to producing high-quality and engaging kids content that captivates audiences and enhances the overall viewer experience.
We are seeking a motivated and enthusiastic individual to join our team as an Assistant Editor! This role offers an incredible opportunity to make a significant impact and be part of a forward-thinking organization that values innovation, collaboration, and excellence.
As an Assistant Editor you will have the chance to learn and grow within our dynamic team. Your creativity, eagerness to learn, and dedication will play a pivotal role in shaping the success of our team. You will work alongside producer/editors, craft editors, writer/producers and Creative Directors.
In this role, you will:
Support and collaborate with a team of AV Creatives, contributing to a culture of excellence in marketing and winning as a team.
Assist in developing and executing innovative creative campaigns that reach consumers on every platform
Stay ahead of industry trends, continuously expanding your knowledge and expertise
We are looking for someone who is:
Passionate about visual storytelling
Eager to learn and grow, with excellent communication and interpersonal skills
Highly motivated, with a strong sense of ownership and accountability
Adaptable and resilient, thriving in a fast-paced and dynamic environment
Responsibilities:
Deliver show lifts, music lifts and retag
Troubleshoot technical anomalies
Manage and organize projects, bins and media
Deliver elements to finishing specifications
Support the craft editing team
Maintain administrative paperwork
Basic Qualifications:
Must be proficient on Adobe Premiere Pro CC (3+ years practical experience on Adobe Premiere in post-production environment)
Strong ability to manage and organize projects, bins and media
Must be familiar with social media content and their associated file formants and be able to edit for these platforms
Strong understanding of importing and exporting Quick Time files
Must have some level of knowledge of various technical HD broadcast standards and restrictions
Must possess strong understanding for creative process (both video and audio), creative and post-production workflows
Must be able to take direction and work independently on technical and creative execution
Must be able to handle a constantly changing, fast-paced environment under tight deadlines
Must have strong attention to detail and a curious mindset
Must be proficient in various computer software, including PC and Mac environments
Must be able to learn and grow with new technology
Must have a flexible schedule
Must be solution oriented and can trouble shoot when needed
Must be able to work within a team environment and collaborate effectively with creative personnel
Preferred Qualifications:
Knowledge of Adobe After Effects and Photoshop preferred
Promo experience preferred
Knowledge of Color Correction tools a plus
Required Education:
Bachelor’s degree preferred
The hiring range for this position in Burbank, CA is $71,000.00 to $95,100.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Insomniac - HARD Summer 2025 Seasonal Production Assistant
WHO ARE YOU?
Do you enjoy dance music? Do you excel at production assistant tasks? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the live event space. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac is seeking a highly motivated and proactive Production Assistant to support the responsibilities of Insomniac’s Back of House Department. This position reports to the Back of House Manager. This is not a remote position.
RESPONSIBILITIES
Assist Project Manager in developing, organizing and executing different festival area operations.
Contribute to compiling advance documents relating to several festival areas.
Act as a Vendor Liaison for all related areas of production.
Communicate production needs in a concise and effective manner to all contributing teams.
Support in document organization relating to all aspects of advancing, set up documents and correspondence between vendors and production departments.
Assist in organization of advance documents relating to the executive producer branch in our organizational chart.
Facilitate the advance credential materials for all related vendors and staff involved with the projects.
QUALIFICATIONS
Excellent comprehension and retention in excel, word and PowerPoint.
Effective and concise communication skill set in electronic and verbal mediums.
Adaptive in fast-paced environments.
Seasoned in event planning, management, and coordination.
Well versed in communicating with multiple vendors and advancing event production needs.
High ability level to balance multiple projects and tasks at the same time.
Proven track record to meet deadlines.
Must be motivated with an “Everything is possible” attitude.
Must be an active problem solver, instilled with a sense of urgency for projects large and small.
Must be able to continuously stand or walk.
Must be able to bend, squat, climb stairs and lift frequently.
Must be able to lift up to 50 pounds occasionally.
May occasionally walk on slippery or uneven surfaces.
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
DreamWorks TV - Production Assistant
Job Description
“What would you say you do here?”
Schedule meetings and maintain calendars
Organize, analyze, shuttle, and track questions/requests from overseas partner studio to appropriate personnel
Take notes during meetings and distribute in a timely manner
Assist in the preparation of screenings and shipments
Distribute and collect timecards
Coordinate employee moves
Communicate with artists and production staff in a professional demeanor
Take on new challenges as-needed in order to have a more detailed knowledge of the department and pipeline
Qualifications
“What do I need to have in order to do this job?”
Software requirements: Gmail suite, Microsoft suite
Ability to prioritize and multitask in a fast-paced production environment
Excellent communication skills
Proactive and positive problem solver
Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
"What can I offer?”
Self-Starter
Previous internship/experience in CG animation production preferred
A curiosity about CG animation production
Knowledge of Shotgun and Photoshop is a plus
Bachelor’s Degree preferred
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $52,000 - $57,200
Sony Pictures Imageworks is seeking an Production Assistant to join our team in Los Angeles!
Summary:
This is an entry level, full-time position that reports directly to the Production Department Manager. The role supports the entire projects team, but works directly under the shows POC, DPMs and Digital Producer. The candidate must have excellent communication skills, be able to follow instructions, work independently, be detail-oriented, trustworthy and dependable. No prior visual effects experience needed, just a great attitude! Please note this position is expected to be in the office the majority of the week, with the option to work from home for special circumstances.
This position supports the day-to-day operations of the production. Below is a list of the type of duties and skills required:
What you'll be doing:
The following tasks provide a general overview of the types of activity the role holder will be expected to engage in on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as the nature of our business requires all employees to be flexible, self-motivated and to think creatively when presented with challenges:
Daily meeting room setup/shut down which includes turning on the rooms and troubleshooting basic technical issues etc.
Client interaction. Communication with client side office coord, and or client side leadership.
Help facilitate client visits. Including but not limited to: Events, social engagements, seating in office, and available for ad hoc client needs.
Run production errands such as craft service orders
Responsible for all overtime and working lunch meals using doordash, uber eats, and other vendors.
Handle, track, and keep up-to-date information on production accounting related to craft services/socials/overtime meals. This includes credit card transactions.
Plan and implement all production show-wide social events
Decorate the production areas – bring your crafting expertise!
Aid in facility craft services
Expense reports
Keep meeting rooms and production areas clean and tidy
Meeting note-taking
Meeting screen sharing
Backup for Production Office Coordinator for scheduling meetings
General production support as needed, possibly cross-production
Help facilitate and plan all crew merch with shows Producers
What we need to see:
Must be an excellent multi-tasker
Must be detail-oriented
Must be an independent worker but also be highly collaborative and be able to work in a team
Be curious. Show a desire to learn and grow.
Client interactions must be professional and timely. Interactions with the client are included but not limited to: reviews, email/chat communication, and notes.
Be able to thrive in a high-pressure environment and perform time-sensitive tasks
Must be capable of lifting and moving heavier items, possibly up to 20 lbs.
Ability to work 40 hours a week plus potential overtime and weekend work
We value unique perspectives, and want diverse, unique talent to work with us. We encourage candidates from all identities to apply.
The anticipated base salary for this position is $18/hr USD. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.
General Office Positions
Business Affairs Coordinator - Universal Television Entertainment Group
Job Purpose:
The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment and demonstrated interest in the film and television industry, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally) across a wide range of business functions. Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required.
Essential Responsibilities:
Handle heavy volume of administrative duties as assigned, including but not limited to, scheduling meetings and phone calls, processing expense reports, arranging travel, and other administrative duties as assigned
Research existing databases to find previous relevant agreements, letters and the like to serve as precedents/templates
Draft form agreements and letters using precedent and templates, incorporating new deal terms and other information with accuracy
Run relevant document comparisons
Distribute and upload documents for completed deals
Maintain and update of charts, project lists, and status reports
Participate in updating data management systems
Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.
Act as liaison with all internal and external offices. Ability to solve problems strategically and find solutions, as required.
Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations.
Manage special projects as designated, specifically, dealing with administrative and coordination issues.
May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.
Qualifications
Basic Requirements:
Bachelor’s degree
1+ years of experience at a media company, law firm or adjacent industry
2+ years of experience using Microsoft Office (Word, Excel, Outlook, etc.). Proficiency in PowerPoint and Excel preferred.
Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.
Excellent administrative and organizational skills.
Highly detail oriented with superior verbal and written communication skills.
Flexible, personable, self-starter with the ability to interface with the creative and production community, as well as all levels of NBCU personnel.
Desired Characteristics:
Experience in media (preferably at a studio or network) supporting senior executives preferred
A team player with strong work ethic who supports and upholds the company’s values
Highly motivated self-starter who is proactive and shows initiative
Shows comfort or willingness to learn databases and document management systems
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $45,760-$60,320.
Coordinator, TV Music - Universal Television Entertainment Group
Job Purpose
The Coordinator, TV Music, Marketing will be responsible for performance rights reporting, music clearance, and creative support to the Director of Music Supervision for Marketing Creative.
Essential Responsibilities
Responsible for quarterly performance rights reports, including finance spreadsheets, library payments, and tracking library usage
Comprehensive marketing music clearance for various NBCU networks and clients
Creative support including but not limited to commercial searches, library pulls, creative kickoff calls, and work-for-hires
Manage and resolve claims with respect to music uses
Be externally focused, maintain industry contacts and have a solid understanding of music clearance, the music industry, and our business
Cross departmental communication with Accounts Payable, Producers, and Production Coordinators regarding music uses
Qualifications
Basic Requirements:
Minimum 1 year of experience working with music clearances/licensing
Strong working knowledge of Excel and AirTable
Proficiency in Google Docs
Desired Characteristics:
Bachelor’s degree from an accredited university preferred
Attention to detail
Exemplary music clearance skills
Established relationships with label and publishing reps, music aggregators, libraries and agents
Preferred knowledge of the current value of recordings and compositions with respect to licensing
Diversified grasp of contemporary as well as catalog music
Experience working in a high-paced and pressure-filled environment
Demonstrated ability to be flexible, prioritize, multi-task, manage projects independently and manage personnel
Self-starter and accountable
Excellent interpersonal skills with strong client-support orientation (internal and external clients/customers)
Excellent oral and written communication skills
Additional Requirements:
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
Willingness to work overtime, and on weekends with short notice
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $49,920 - $64,480.
Technician, Post Production (Temporary)
3PPW Freelance, Non-Exempt, Hourly (40 hours/week)
Work Schedule: 9:30 am - 6:00 pm
The Post Production Technician will work collaboratively to provide technical support for A+E internal production teams. The role is responsible for maintaining the media supply chain from receipt of assets to final delivery to broadcast and digital channels. Support will include pre-shoot / shoot advisement and support as it impacts media and assets for the post production process. The Post Production Technician reports directly to the Supervisor of Technical Operations.
MORE ABOUT WHAT YOU’LL DO:
Initial ingest of media to the A+E Production Operations ecosystem (file transfers and hard drive deliveries), including virus scan, registration and archiving of new source assets
Media trafficking to/from managed services and external vendors when required
Hard drive recycling and assistance with media archiving
Tech calls, pre-shoot advisement on production tech specs as impactful to ingest and post
Troubleshoot media and tech issues, and provide hotline support
Collaborate with our Engineering team on solutions related to file movement to and from the edit environment
Communicate resolutions and best practices across the department
Assist with Remote user set-up
Final asset delivery / distribution / trafficking
BASIC QUALIFICATIONS:
Minimum 3 years of experience in post production technical support, including offline/online procedures and best practices. Experience as an Assistant Editor or Media Manager is a plus.
Knowledge of camera RAW codec and folder structures
Comprehensive knowledge of Post Production workflows, software and systems including, but not limited to: Adobe Creative Suite, Avid Media Composer, Interplay, Resolve.
Experience in remote workflows and technologies to enable remote post production: HP-Anyware, Avid Edit on Demand
Experience with file transfer and cloud solutions: Aspera, Signiant, Media Silo, Frame.io, FTP
Comfortable with encode/transcode solutions including Media Encoder, Teranex, Telestream Vantage and Alchemist for HD and SD media.
Knowledge of: Microsoft Office Suite/Office 365, Google G-Suite apps, Shift, Mac OSX. Airtable experience a plus.
THE IDEAL CANDIDATE WILL HAVE:
You understand and enjoy the operational and logistical aspects of the post production process, and can help implement new technical requirements and workflows.
You’re able to balance multiple projects and can prioritize and manage your workload effectively.
When problems arise, you can raise them up in concise, actionable terms that facilitate rapid solutions.
You have a desire to proactively gain technical and institutional knowledge
You’re able to work independently and efficiently, and know when to ask for help.
Please note project assignment associates are engaged to provide service to A+E Global Media on a temporary basis in connection with a specific project. Project assignment associates are hired and employed through a third-party vendor with a duration/tenure of no longer than eighteen (18) months.
Compensation
Contract Hourly Pay Rate: $32.00
Assistant Positions
Executive Assistant III, EVP, Production/Head of Development, & SVP, Production (New Line)
Your New Role…
Provide high-level administrative support to the EVP, Production/Head of Development, and the SVP, Production.
Your Role Accountabilities…
Coordinates/arranges travel and hotel accommodations, both international and domestic
Arranges executive calendar or schedules meetings, independently or as directed
Types correspondence, reports, labels, contracts, etc.
Answers telephone, screens, logs and places calls
Opens, reviews, records and distributes or organizes mail
Makes photocopies of reports, documents and other materials
Maintains various files, indexes, and logs
Creates and maintains schedules, reports, and matrixes
Greets clients, talent, creative staff, and executives
Prepares check requests or expense reports and follows through
Manages projects or handles specific assignments
Qualifications & Experience…
Previous Assistant experience required
Previous experience in motion picture creative development at a studio or agency preferred
High School Diploma required; College Degree preferred
Proficiency in Word, Excel, Outlook and FileMaker Pro required
Knowledge of basic math, spelling, grammar, punctuation, and English usage
Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
Must have the ability to pay close attention to detail and understand written and oral instructions.
Must have the ability to organize and schedule work effectively
Must be able to work in a fast-paced environment.
Familiarity with agents/agencies, producers and film community in general preferred
Must be able to work independently and meet deadlines.
Must be able to work flexible hours, including overtime, when necessary.
Working knowledge of Feature Writers and Directors strongly desired
Strong interest in scripts and general film knowledge preferred
Management has the right to add or change duties and job requirement.
Music and Comedy - Touring Assistant
The Role
CAA is seeking an Assistant to support an agent in our Music and Comedy Touring department, based in LA. Touring connects fans to their favorite artists through live experiences in all sizes of venues, across regions. This agent works with major comedians, large music acts, and a variety of live concerts.
Touring is a fast-paced, high volume business requiring exceptional relationship management, attention to detail, and understanding of the space. The ideal candidate is motivated, a quick-thinker, and possess solid administrative and organizational skills. They are able to communicate with clients, agents, and executives while maintaining a high level of discretion.
Responsibilities
Manage administrative duties including phones, calendar management, coordinating meetings and schedules, scheduling travel, booking reports, preparing expense reports, and general office management tasks
Communicate directly with clients, managers, buyers, and promoters
Organize & track offers (confirmed, pending or pass)
Handle white sheets and issuing of contracts (attention to detail/formatting)
Enter final reports and settle shows in Engage
Track contracts (Buyer Signed, CAA Reviewed, FEC) and deposits
Update client calendars, gather ticket counts, create/update offer/tour grids
Assist with special projects, research, and compiling information as needed
Qualifications
Attention to detail, strong organization and problem solving skills are a must
1 year of professional administrative or equivalent experience preferred, preferably in the agency, booking, or live events space
Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities
Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
Ability to anticipate needs and execute time-sensitive matters
Team oriented and able to communicate and collaborate with employees at all levels
Must be solutions oriented
Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams
Education
BA/BS from an accredited University or College preferred
Location
On-Site in Los Angeles, CA, United States
Compensation
The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Executive Assistant, Originals Marketing & Awards (Disney Entertainment Television)
Disney Entertainment Television is seeking an Executive Assistant to support our SVP, Originals Marketing & Awards. In this role, the Executive Assistant will gain valuable exposure to Hulu’s Originals Marketing team as well as the broader Disney Entertainment Television (DET) Awards team. This is a unique opportunity to observe and support key initiative across high-profile campaigns, awards strategy, and cross-functional collaboration within a fast-paced, creative environment.
As an Executive Assistant, you will be responsible for administrative and other supportive tasks. The ideal candidate for this role is proactive, organized, efficient, and capable of achieving amazing results in a very fast paced and constantly changing environment. If you are someone who obsesses over entertainment and pop culture, thrives in a collaborative environment, and jumps at the opportunity to take on new challenges, then this is a great role for you.
Responsibilities:
Handle complex scheduling responsibilities, with exceptional attention to the details of calendar management in a fast-paced environment
Make travel arrangements and prepare itineraries
Prepare and manage expense reports
Track and update master documents outlining key launch dates and team assignments
Coordinate meetings with 50+ attendees: prepare agendas, secure and plan space, facilitate content development, follow up as appropriate
Support awards-related events by managing RSVP tracking, coordinating travel and ticketing logistics, handling credentials, and providing onsite assistance as needed
Attend meetings, take notes and track action items
Assist with designing and updating internal and external decks and presentations to support team initiatives, leadership updates, and external communications, ensuring visual consistency and brand alignment
Organize and support team celebrations and milestone recognitions
Serve as a liaison between various departments at Hulu
Discreetly handle confidential and sensitive information
Basic Qualifications:
2+ years administrative experience on a high-volume desk in entertainment
Strong organizational skills and the ability to pay close attention to detail while handling multiple projects under deadline
Exceptional communication skills – collaboration skills are essential
A ‘can-do’ attitude, nothing is too large or too small and the ability to work effectively under pressure
Capacity to engage professionally with associates and managers at every level
Strong proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Google Docs/Spreadsheets, Gmail
Ability to problem solve and a relentless pursuit of better ways
Preferred Qualifications:
Administrative experience in marketing strategy, awards campaigns, or public relations is a plus
Historical knowledge of, and passion for, media, television and film
Experience with entertainment industry professionals in front of or behind the camera
Knowledge of current and past trends in SVOD, cable, and broadcast television
#JConference2025
The hiring range for this position in Burbank, CA is $58,700.00 to $78,600.00per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs.
Voice Over - Assistant
CAA’s Voiceover group works with talent across the entire CAA client roster on all aspects of the voiceover industry, ranging from motion picture and television animation, documentary, video games, podcasts, documentaries, audiobooks, satellite radio, and branded opportunities.
The Role
The Assistant will provide administrative support to two voiceover agents working on the entire range of voiceover deals. The ideal candidate will be proactive, organized and diligent with a passion for talent across the agency.
Responsibilities
Manage administrative duties including handling phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks
Serve as the first point of contact with clients, Agents and studio Executives
Review contracts, track and meticulously maintain grids of current and prospective deals and execute excellent follow-up and follow through
Track payments for all deals
Manage client submissions for auditions
Confirm and prep all meetings
Stay up-to-date on current events within the entertainment landscape, especially as it relates to voiceovers, games, film/TV, podcasts and social audio platforms
Qualifications
Minimum of 10 months of Assistant experience at an agency, studio and/or talent management setting preferred
Strong interest and or experience in talent, voice over, casting, commercials, comedy, or animation work
Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities
Attention to detail, strong organization and problem solving skills are a must; experience reviewing contracts a plus
Proactive communication and process management is vital to this role
Strong interpersonal skills, while understanding the importance of maintaining confidentiality
Team oriented and able to confidently communicate and collaborate with employees at all levels
Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams
Education
BA/BS from an accredited University or College preferred
Location
On-Site in Los Angeles, CA, United States
Compensation
The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.
Executive Assistant (Secretary IV)
It’s the magic of joining the team that works with all of Disney’s amazing theatrical film banners to bring their brilliant films to the world. This fast-paced team always has challenges to solve. If you are an optimistic, creative thinker looking to bring your positive energy to a culture of innovation, collaboration and creativity, we would like to meet you.
Responsibilities:
Act as first point of contact for the office for the Head of Studio Operations and VP, Planning. and bringing professionalism to all interactions
Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, creating presentation materials, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
Perform the role of a proactive partner and collaborator to the leader and team, contributing to a positive work environment for all
Manage time wisely and prioritize effectively in a fast-paced environment where change is constant
Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and support of executives when traveling.
Create presentations using PowerPoint, Microsoft Word and other software
Pull reports and maintain databases
Participate in secretarial team, providing backup to other assistants and contributing to common administrative duties
Communicate effectively and professionally (written and verbal) with Executive and Senior Executives, and across different internal departments and external partners
Assist, track, and manage special projects as needed, partnering with the team at large
Utilize collaboration and other document management tools, such as SharePoint, Teams, Slack, Gatheround and Zoom, to their fullest abilities
Manage room access to team managed secured rooms; and partner with security teams for access control requests and visitor approval
Coordinate Town Halls, employee appreciation and other virtual and in-person events; assisting in moderation of online events
Work with both on-site and third party caterers for meetings
Detailed note taking during various team meetings
Build and maintain good relationships with partners and trusted vendors
Basic Qualifications :
Minimum 2 years experience supporting senior level executives as an executive assistant
Bachelor’s degree or equivalent combination of work experience
Ability to take initiative and work with limited direction
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Forms, Teams, SmartSheets, Slack, among other tools
Proficient in internet-based research
Proficient in Workday transaction support or with sufficient system experience to learn quickly
Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
Ability to effectively and professionally interface with high level executives, clients, business associates, and employees
Ability to work effectively in a team environment
Ability to handle confidential and sensitive information
Ability to exercise good judgment and use discretion
A self-starter with ability to anticipate issues and proactively problem solve
Strong organizational and follow-through skills
Proven experience in multi-tasking and working with multiple people and priorities
Detail oriented
Enthusiastic attitude and strong work ethic
Good customer service skills and excellent telephone manner and friendly demeanor
May require overtime and flexible work hours when and as business needs dictate
Ability to develop and work in a team atmosphere
Preferred Qualifications :
General knowledge and/or experience in the Entertainment industry
Prior experience in Disney
SAP Casual Buyer and T&E Proxy experience
The hiring range for this position in Burbank, CA is $64,300.00-$86,200.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs.