Seeking London-Based Assistant
One Job
Pip pip, cheerio, and all that rot. Let’s hop on a lift and have a scone. Okay, that’s all the English stereotypical dialogue I know.
But if you’re in the UK, an award-winning multi-hyphenate creative is looking to hire a personal assistant / executive assistant. The current application deadline is July 20, 2025.
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Personal Assistant / Executive Assistant to Award-Winning Multi Hyphenate Creative
Full-Time | £40,000 per annum | London-based (with flexibility)
We’re looking for an exceptional Personal Assistant / Executive Assistant (PA/EA) to support a high-profile, award-winning actor, director, musician, writer and producer, who also runs a film production company and an educational institution.
This is a full-on, full-time role for someone calm, capable and brilliantly efficient. You’ll be supporting a multi-hyphenate creative with a demanding international schedule, a large family, and a world that spans everything from set life and studio sessions to book launches and business meetings. You’ll be the go-to person making it all run smoothly – personally and professionally.
Key Responsibilities
Provide high-level PA/EA support across all areas of life
Own and manage a complex, ever-shifting diary – across time zones, platforms and priorities
Liaise with everyone from production assistants on small shoots to CEOs of major global companies
Act as a trusted point of contact with all professional reps: agents, managers (UK and US), publishers, publicists and more
Coordinate personal logistics and family arrangements, handling matters with warmth and sensitivity
Work closely with accountants on personal and corporate finances – including taxes, invoices, and general coordination (you don’t need to be an accountant, but you do need to know how to stay on top of things and communicate clearly)
Organise travel, events, meetings, and document flow
Track and manage communication across inboxes, calls, and messages ▪ Attend key meetings (virtually or in person), take notes and follow up on actions
What We’re Looking For
An absolute pro at diary management – syncing schedules, blocking time, juggling priorities and keeping things watertight
Tech-savvy and systems-minded – confident with cloud storage, file formats, Office Software, Creative Software, shared drives, and digital communication tools ▪ Brilliant with people – from junior staff to high-powered execs and everything in between
Organised, calm under pressure, and always thinking five steps ahead ▪ Able to handle personal matters with care, discretion and total trust ▪ Familiarity with liaising between talent and accountants, or experience in that space, is a big plus
Ideally from an entertainment, media or creative background – but most importantly, someone who gets how to support someone constantly in motion
A Bit More Context
This role supports someone who wears many hats – actor, creator, musician, entrepreneur, father, husband – and who’s often the central figure in both his professional world and large family life. You’ll be essential to keeping things moving, managing priorities, and ensuring time and energy are protected.
Start Date & Training
We are aiming to begin a handover and training period with the outgoing PA in August 2025, with the successful candidate taking on the role independently from September 2025.
Location
Primarily London-based, with flexibility for occasional remote working. You’ll need to be available, responsive and willing to go the extra mile when needed.
Salary
£40,000 per annum depending on experience.
How to Apply
Please send your CV and a cover letter outlining your suitability for the role to: akira@kingdom.london