Entertainment Job Board 7/14
19 Jobs, 1 Internship, and a Poll
You may have noticed an increase in job board postings recently. I’ve been trying to bring you more (and more varied) job opportunities, but I also want to make sure it’s not too much. Am I flooding your inbox?
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Crew/Creative Positions
VFX Coordinator (Temporary)
As a VFX Coordinator you will act as a point of contact for producers, project managers, and internal production personnel throughout the various stages of post-production. The ideal candidate will be able to facilitate the movement of shots between teams, coordinate daily reviews, and communicate status updates to ensure the scheduled delivery of shots.
MAIN DUTIES:
The candidate will provide administrative support to the Production Management team under the guidance of the show supervisors, production managers, and producers. The candidate will have an understanding of post-production and be responsible for scheduling/tracking the progress of tasks for assigned artists (or sequences) in Shotgrid. In addition, the candidate will track/maintain a database of revisions while communicating client feedback to producers and lead artists.
VFX coordinators support their assigned Producers by creating daily artist task lists,
Coordinate internal workflow processes (e.g. outsourcing, color, transcoding, pipeline) with other internal Method teams and coordinate with various Method Studio locations/offices on shared projects
Work closely with artists to assure tasks are completed/ready for producers and leads to review.
Coordinate all client deliveries, both physical and digital, via approved Client designated systems (Aspera, WireDrive, etc) with I/O department (as needed);
Maintain task lists and log of all deliveries;
Manage meeting schedule and walkthroughs for CG or Comp Supervisors, taking and publishing notes for the team as needed;
Be responsible for the setup of dailies and all client review sessions to capture creative feedback and track client notes
Act as the primary point of contact for Method’s internal Editorial team;
Oversee run-requests and petty cash.
WHAT YOU BRING:
The ideal candidate will bring experience with production tracking software and asset management software (preferably Shotgun and Ceta). They will bring experience in post-production and finishing process along with a general understanding of work created in software used for Compositing, 3D modeling, Animation, and VFX (e.g. After Effects, C4D, Flame, Maya, Houdini, Unreal Engine, etc.). They will also bring the following:
Experience with heavy schedule management in a time-sensitive atmosphere;
Ability to make decisions independently with a high level of ingenuity;
A high level of written, verbal, negotiation, and analytical skills;
Strong comprehensive knowledge of Microsoft Office suite and apps;
Highly developed communication skills to facilitate interdepartmental needs, and schedules, exhibiting a consistent standard of excellence in all business communications.
Production Coordinator - Company 3
The Episodic Production Coordinator functions as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Episodic Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, delivering accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively.
In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. The Production Coordinator reports into the Head of Production and actively provides support and executes task-based work for the episodic finishing producing team.
This position will require working in our Santa Monica studio on a regular basis. You may also be required to travel and work out of our studio in Hollywood, as needed. The hours of operation for this position are 3:00 PM – 12:00 AM, Monday - Friday. Must be available to work overtime and variable shifts, including late nights, weekends and holidays, as necessary per business needs.
MAIN DUTIES:
You will help the Lead Producer manage and drive online, color and delivery schedules. You will act as a main point of contact alongside your producer for your internal CO3 team and clients via in-person interactions, e-mail, and phone. You will also assist in maintaining effective communication with the internal team and clients regarding job status. You will help coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries. You will help keep a pulse on all projects being produced including the status of individual show/episodes and budgets.
The following tasks illustrate some of the primary responsibilities:
Firsthand communication with Producers upon arrival and throughout the day.
Assist in the collection and logging of project statuses and key information.
Keep the production team up to date on project status.
Generate prep and post status reports, daily memos, and week at glances.
Support episodic assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
Interface with client if required elements for jobs are missing.
Assist producer in the creation, actualizing and billing of work orders.
Ensure all resources assigned to job are available as scheduled.
Make sure projects and resources are ready for sessions to begin on time.
Work with Producer and assistants to troubleshoot any session related problems.
Assist in greeting and escorting clients to the bays upon arrival.
Assist in checking in on artists, clients, assists, and client services on a regular basis to make sure the session is well supported.
Notify the Producer if any delivery deadlines that will or are in jeopardy of being missed.
Setting up test feeds prior to session, including all face-to-face virtual interaction.
Communicating with our Engineers if any network issues arise.
Engage Engineering staff to resolve urgent technical problems.
Project scheduling.
Coordinating project details across sister facilities.
WHAT YOU BRING:
The ideal candidate will be a self-starter with a positive, can-do attitude. They will be adaptable, organized, and proactive, with great collaboration with all members of a project. They must be perseverant under pressure in a quick pace environment. Additional desired skills include:
Educational background in Entertainment/Film/Arts is a plus.
Episodic or Feature Finishing Post-Production working experience is a plus.
Basic knowledge of offline editing, VFX and sound workflows.
Basic knowledge of scheduling the post process.
Media Pulse and/or post-production scheduling software experience.
Background and/or knowledge of offline editing.
Basic knowledge of task-based software (ClickUp, Asana, Jira).
Editor (Temporary)
Company 3 currently has openings for a project hire VFX Editor to work on projects within our VFX department. This position will be located in Santa Monica.
The perfect candidate needs to be a dependable, team player with a great attitude, and be flexible with our fast turnarounds. They will work closely with the VFX Supervisor and Producer in achieving the highest creative and technical standards of work.
MAIN DUTIES:
Assist the conform/online or lead editor with versioning & delivering
Working as part of an editorial team to meet tight turnarounds, deadlines, etc
Updating edits with latest VFX work from artists, exporting versions for review and/or delivery
Ensure correct formatting and presentation for finalized exports according to internal or client technical specifications
QC outgoing deliverables to ensure conform accuracy and technical specification needs are perfectly met
WHAT YOU BRING:
Proficiency with Adobe Premiere, Media Encoder, etc
Experience as an editor, assistant editor, VFX editor or conform editor in a professional post production environment
Strong understanding of file formats, codecs, frame rates, color space, timecode/VFX frame numbering
Strong communication skills; this position interfaces with the larger editorial team as well as with project production and supervisor/leads
Meticulous eye for detail and QC
Experience with online/conform work and concepts, including working with EDLs, XMLs, AAFs, etc
Some comfort/experience with VFX terminology and concepts
Experience with Adobe After Effects a plus
Experience at a VFX studio a plus
Experience with delivering projects with large quantities of deliverables a big plus
Editorial Producer (Temporary)
CNN seeks a talented Editorial Producer to join the Erin Burnett OutFront in New York!
Your Role Accountabilities...
Booking four-person panels for a one-hour program and coordinating logistics (car travel, guestbook, makeup, etc.) Conducting pre-interviews over the phone, keeping panelists up to date on topics and relevant research. Pitching new voices to join the show. Booking quickly in breaking news situations. Working on future bookings.
This person must also be able to react quickly in breaking news situations and line up officials, lawmakers, outside reporters and principals in a situation where the news happens while we are live as well as when news breaks during the day. The Editorial Producer should also have a strong grasp on using social media to find people involved in breaking news situations in remote areas. This person must also be able to develop and cultivate and maintain new guest relationships on behalf of the program and the network.
The Editorial Producer conducts pre-interviews over the phone and sets up on-camera interviews and b-roll shoots, researches and pitches provocative stories, and works contacts for long term booking opportunities. Performs other related duties as assigned. Job may require travel for breaking news bookings and being in the control room during the show.
Your Qualifications & Experience...
3+ years of news production experience.
A strong knowledge of politics and current events --plus an aptitude for talent development.
The ability to multi-task and execute quickly.
Four-year college degree or equivalent in proven industry experience.
Awareness of guests/panelists political leanings.
Strong organizational skills to manage multiple guests and to develop long-term relationships.
Audio Assist (A2) - Atlanta
The Audio Assist (A2) will work closely with the show Audio Engineer (A1) to determine the technical audio needs of a studio and/or remote production. This role will act as an extension of Audio Engineer (A1) within the studio. The Audio Assist will be capable of providing accurate and precise real-time information or feedback to the Audio Engineer (A1) to resolve any issues during a production. This position would be responsible for anticipating potential points of failure in the audio workflow or equipment and point it out to the Audio Engineer (A1) or BEST Engineering team.
Your Role Accountabilities:
LIVE/TAPED PRODUCTIONS
Works with the show Audio Engineer (A1) to ensure proper equipment is set up and prepared to technically accomplish assigned production (microphones, antennas, belt packs, etc.)
Collaborates with the show Audio Engineer (A1) to fax all microphones, IFBs and COMMS channels prior to show and troubleshoot any issues
Properly dresses the microphone and IFB for Productions as needed
During live/taped productions, monitors the audio signal flow, battery levels and frequencies for microphones, IFBs and COMMs channels
Check, monitor and adjust RF frequencies to ensure proper operation during live/taped productions
During live/taped productions being ready to adjust microphones, IFBs, belt packs or any other piece of audio equipment as necessary or assigned by the Audio Engineer (A1)
Maintain a clean and orderly workstation before and during Productions. After the Production is complete, resetting the workspace to its normal state
COLLABORATION & COMMUNICATION
Tracks audio inventory to insure it is maintained, accounted for, and stored when not in use
Document all specific show needs for all Productions assigned
Works closely with the Audio Engineers (A1), Technical Operations and Production (BEST) Engineering to identify, troubleshoot and solve technical problems with production audio equipment. Making sure each problem is resolved to completion.
Qualifications & Experiences:
5 - 7 years of network level broadcast production experience as an Audio Assist (A2) for live/taped studio and/or remote (on location) productions
Knowledgeable of current industry standards
In-depth knowledge of the basic types of microphones used for studio and remote production
Proficient on all microphone setups and applications, including hiding lavaliers and professional protocol when dressing microphones
In-depth knowledge of RF systems including but not limited to frequency spectrum and antenna placement/distribution
In-depth knowledge of audio signal flow including but not limited to, network ports, patch panels and audio routing
Knowledge of Intercom systems for studio and remote production
Must have strong leadership skills as well as excellent communication skills with the ability to communicate in a clear and concise manner
Must take ownership and accountability for assigned projects
Must be able to handle the pressures of live programming and limited time constraints
Able to work flexible, non-traditional hours including weekends and holidays
Cinematics Director (London)
We are looking for an exceptionally talented Cinematic Director who is ready to build, shape, and spearhead a team to Cinematic excellence!
Guide and inspire the team in creating high-end cinematics.
Demonstrate key vision holder etiquette and passion in all matters related to Cinematics.
Be the spokesperson for cinematics team both internally and externally, including press and external partners.
Conduct regular personal and work reviews, manage workloads, and ensure high morale within the team.
Effectively handle cinematic animation backlogs, bugs, and risks to ensure smooth departmental operations.
Develop the team with a fresh and solid creative vision for future projects.
Meet development goals and create clear strategies for times of change.
Direct actors and scenes in full performance captures.
Serve as a role model for not only Cinematics, but the studio, emphasising project and company goals.
Mentor the team, to support an inclusive, high-performance culture.
Build and maintain excellent working relations with the Art and Animation Directors.
Collaborate with key stakeholders, to identify workflow issues and potential requirements.
Create, oversee, and maintain updated documentation on all relevant matters to aid effective collaboration and communication.
Your Role Accountabilities…
Keep up-to-date on the overall project(s) developments in order to keep cinematic scenes relevant and seamless with the bigger picture
Liaise closely with the Script, Animation, Audio, Character, VFX, and Design teams to ensure cohesive shared goals and dependency awareness.
Breakdown scripts into storyboard/animatics for clarity and direction for the team (if and when required).
Work alongside Production to create, manage and own the Cinematic backlogs.
Work closely with the Animation, Mocap, Character and TA Leads to ensure we are excelling in Facial Capture systems and workflows.
Work closely with the Mocap Lead to ensure we are excelling in motion capture technologies and general workflows.
Organise and regularly hold Cinematic team members 121's.
Be an integral part of the actor hiring process when it comes to external body/face/voice actor searches.
Scope, manage and oversee the Outsource plans for Cinematics when required.
Qualifications & Experience…
An exceptional understanding and demonstrative skills of storytelling and cinematography.
Proficient in Actor Direction, and AAA cinematic pipelines.
Expert knowledge of games and up to date with all cutting edge story telling methods in
gaming.
A strong portfolio showcasing previous work in cinematic direction, including examples of animation, storyboarding, and final cinematic sequences.
Experience directing motion capture sessions and guiding actors and animators in performance-driven scenes.
Thorough working methods and well organised.
Exceptional ability to lead.
Keen eye for detail.
Exceptional communication skills, including morale, influence and motivation skills.
Able to work autonomously to develop ideas, vision and direction for the team, as well as a part of the larger team.
UE5 experience is highly beneficial.
Self-motivated to learn new techniques and methods.
Capable of writing detailed documentation.
Executive Positions
Senior Creative Producer, Paramount+ International
The Senior Creative Producer plays a meaningful role in coordinating the end-to-end production process for international marketing campaigns and creative initiatives! Reporting to the Senior Director of Design and Production, this role ensures seamless execution of creative projects across varied locations, maintaining high production standards, efficiency, and brand alignment. This position requires strong organizational skills, cross-functional collaboration, and a deep understanding of creative production workflows, from concept development to final asset delivery. A keen eye for design, composition, and branding is essential to ensure that all creative assets align with the Paramount+ visual identity and maintain the highest quality standards.
Responsibilities:
Project & Production Management
Lead all aspects of the production of marketing assets, including key art, OOH, digital, social, and video content
Handle timelines, budgets, and resources to ensure projects are delivered on time and within scope
Serve as the point of contact between creative teams, vendors, and collaborators, ensuring smooth coordination
Implement standard processes and workflows to optimize production efficiency across international markets
Creative Oversight & Design Quality
Maintain a strong design sensibility, ensuring all creative assets are visually compelling and brand aligned
Provide constructive feedback to designers, animators, and editors to refine creative output
Ensure that all marketing materials align with brand guidelines, design standards, and industry standards
Cross-functional Collaboration
Work closely with Brand Marketing, Social, Acquisition & Lifecycle, and Partner Marketing teams to align production needs with strategic goals
Partner with designers, animators, and editors to ensure the highest quality creative output
Collaborate with local creative teams, providing mentorship on localization and market-specific adaptations
Vendor & Resource Management
Manage relationships with external agencies, freelancers, and production vendors, negotiating contracts and ensuring quality standards
Coordinate production, post-production, and asset delivery, ensuring compliance with Paramount+ brand guidelines
Identify and onboard new vendors and partners to expand production capabilities
Basic Qualifications:
5+ years of experience in creative production, project management, or a related role in entertainment, media, or advertising
Additional Qualifications:
Strong understanding of design principles, typography, and visual storytelling
Experience managing complex production workflows, from concept to final delivery
Excellent communication, organizational, and problem-solving skills
Ability to work in a fast-paced, fast paced environment with multiple collaborators
Familiarity with design tools (Adobe Creative Suite), project management platforms, and asset management systems is a plus
VP Production, Design & Visual Effects (Marketing) (FX)
FX’s Design & Visual Effects team is responsible for the creation of motion and content design, branding, and visual effects for FX original series and the FX global content brand.
As a leader on this team, the Vice President of Production, Design & Visual Effects, will be instrumental in the planning, creation, and delivery of thousands of creative assets across a wide range of platforms from social media to streaming, linear television, live events, and more. This role will oversee all production, operations, and primary business functions and assist the SVP with crafting the department’s strategic operational goals, financial planning, resource allocation, and implementation of new technology.
This role requires a detail-oriented, motivated, empathetic leader with strong operational and organizational skills. They will utilize their extensive knowledge and experience in the management of creative teams to establish and oversee workflows crucial to the efficient and successful production of design, animation, and visual effects deliverables for FX’s global brand and content marketing campaigns.
Responsibilities:
Collaborate with SVP on planning and implementation of department organization, resource allocation, and strategy
Financial planning and managing of all department budgets; Partnering with Finance team on financial projections and actuals
Create business analysis reports to track production output, resources, costs, etc.
Forecast and schedule all current and upcoming projects
Partner with creative leads to establish project scope and requirements
Oversee Production team and all communication, coordination, scheduling and prioritization of requests, assets, tasks, and deliveries both internally and externally.
Communicate and negotiate on timeline and scope of all major campaign requests.
Engage external vendors to negotiate budgets and establish SOW
Collaborate with SVP in the development and implementation of organizational workflows to improve quality control, efficiencies, asset utilization, and deadlines.
Work with SVP, department leaders, and engineering/IT in the development and deployment of organization, tracking, pipeline, and automation tools.
Manage all daily business and financial transactions with external departments and vendors.
Qualifications:
Minimum 10 years of experience in Entertainment and/or Advertising is required such as: Creative Production Operations, design, motion design, animation and/or visual effects production.
Minimum 5 years’ experience working as an Executive or at the Management level at a creative agency or vendor, Agency, within the Entertainment and/or Advertising industries required.
Minimum of 5 years’ experience managing creative teams of 5+ (direct reporting) required.
Experience managing P&L, budgeting, allocating time, resourcing, time management, workflows, required.
Experience with Vendor Management, contract negotiations with a proven track record of success required.
Experience in management/production on the vendor/agency side required.
Candidates should reside within a reasonable distance of both Century City and Burbank, CA. This position requires working in the office four days per week. (The office will relocate to Burbank, CA by 2026.)
Proficiency in Microsoft Office, Adobe Creative Cloud, and Mac OS
Skills in Keynote, Airtable, Shotgrid (Autodesk Flow), and other Operations/Postproduction related software a plus.
Excellent team management, organization, coordination, multi-tasking and prioritization skills and experience in establishing workflows.
Education:
Bachelor's degree or equivalent work experience.
Associate Creative Director
We Are Social is looking for a culture-hungry Associate Creative Director—art who wants to make work that people will love. To do the job well, you’ll need a good sense of social media craft and a desire to get your hands dirty. We are seeking someone who lives in the space between pop culture, sports and entertainment.
WHY YOU’LL LOVE IT HERE
Our passport program lets you explore and work from one of our 18 other offices worldwide, including Paris, Singapore, Madrid, Dubai, London and more!
You best believe we know how to celebrate our wins. And our losses (it’s how we learn).
From carbon offsets to community kitchens, we’re passionate about making a difference.
YOU ARE
A person who thrives in a fast-paced environment, responding quickly and proactively
Not interested in just following trends – you want to create them
A self-starter, who’ll take ideas from concept to execution, navigating feedback like a pro
What matters is your deep understanding of what resonates with social audiences. This role is energetic, innovative and forward-thinking. Alongside engaging with communities, you’ll guide brands by staying ahead of social trends and cultural moments. In return, you’ll join a global agency dedicated to generating buzzworthy ideas for some of the world’s leading brands.
WHAT YOU’LL DO
Lead clients to evolve their approach and partner with the agency to deliver world-changing social thinking, campaigns and content.
Champion high-level story and visual craft at all times.
Own and strengthen client relationships.
Be a hands-on contributor and collaborator, especially in new business pitches.
Proactively provide creative solutions for clients and inspire others to do the same.
Ideate and execute against social and behavioral trends.
Present ideas, work and thought leadership persuasively to all audiences.
Create and nurture relationships across the business whether it’s with strategy, client service or production.
Build, manage and support high-performing teams.
Help direct and mentor our junior team members.
Salary Range: $100,000.00-$300,000.00
REQUIREMENTS FOR THIS ROLE
Culturally literate and tapped into new & emerging platforms and formats.
Keeping up with sports trends and pop culture is not a chore, it’s what you naturally do.
Experienced in creating big ideas for big, ambitious brands.
Brings a positive attitude and keeps the ego in-check.
An ability to inspire, influence and motivate others.
Hybrid creative skills (e.g. a sharp wit and a good eye. You can art direct and write. You’re comfortable making and directing.)
On-set production and post-production experience.
Willingness to get your hands dirty and lead by example.
Experience guiding teams and leading creative projects.
5-7 years experience working in creative industries (agency experience preferred)
Director, Client Development - MediaLink
At MediaLink, we are the media and marketing industry’s most trusted advisor utilizing our operational expertise, foresight and connections to drive growth and transformation for our clients.
As we seek to grow incrementally in the coming years, we have created a new role in support of our Managing Director focused on new client acquisition and onboarding. The Director, Client Development will be paired with an MD and responsible for managing and driving more effective business development with a focus on our Transformation practice.
Equal parts strategic advisor, tactical force accelerator, and MD partner, this individual is empowered to engage across a range of activities and to work with every single individual in the organization to drive value and accountability.
This individual is often a first line of engagement and a last line of accountability on any activity that pertains to their MD. They will ensure working excellence in the MD’s office and across their Transformation Book of Business and liaise heavily with MediaLink leadership to drive strategic alignment and strong internal communication. Serving as connective tissue between the MD, BD COE, Principals (who report into the MD), and internal Operations teams, the Director, Client Development will serve as the MD’s proxy to achieve both day-to-day and longer-term agenda in driving new client acquisition.
General Office Positions
Coordinator, Digital Marketing
Lionsgate is currently seeking a full-time Coordinator, Digital Marketing in our Global Digital Marketing department. This position will report directly to the Sr. Director, Digital Marketing.
Responsibilities
Provide administrative and operational support to the Sr. Director and extended team for multi-platform movies.
Assist in cross departmental communication, asset management, and organizational tasks.
Management and distribution of assets including title treatments, posters, trailer, stills, clips, social media creative, and more.
Aid in trafficking assets with internal and external agencies and partners.
Create and distribute social media toolkits to filmmakers, talent, and social media partners
Maintain budget grids, submits, and tracks invoices for payment with Account Payable department.
Track invoices and overall spend in the budget tracker.
Liaise between the internal AP department and eternal vendors when necessary.
Monitor social media channels for trends and discussions related to the film industry.
Manage email marketing by creative content, scheduling email sends, monitoring performance, and continuously optimizing creative and copy.
Obtain social media handles for new film accounts and initiate webpage creation.
Actively participate in internal and external brainstorming meetings with agencies and partners.
Assist with legal request forms and help onboard agencies.
Request film screeners for the team and external agencies.
Qualifications and Skills
Minimum of 1 year of administrative experience in Marketing or Production at a Studio or similar.
Thrives in a fast-paced, high-pressure, dynamic environment.
Excellent organization skills.
Ability to project-manage and prioritize multiple assignments simultaneously.
Strong logical thinker, self-starter, and meticulous attention to detail.
Passionate about social media, advertising, film, tv, pop culture and trends.
Excellent written, verbal, and interpersonal communication skills
Exceptional time management skills.
Proficient computer skills including Excel, Google Sheets, Microsoft Office, Powerpoint
Nice to Haves
Active social media user
College Degree in Film, Literature, Theater, Art, Marketing or creative discipline.
Assistant Positions
Executive Assistant, International Creative Advertising and Marketing
This position is responsible for providing administrative support to the Executive Vice President of International Creative Advertising and Marketing.
Responsibilities to include, but not limited to:
Manages executive’s calendar, schedules/coordinates meetings and appointments
Prepares files and materials for territory review and feedback
Manages budget and cost reports for creative team
Generates notes and feedback from weekly creative/brainstorm meetings
Screens and responds to incoming calls and correspondence
Arranges detailed and extensive international travel plans and itineraries and compiles travel documentation and expense reports
Contributes to creative brainstorm sessions
Handles photoshop, video editing, and other creative projects
Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas
Builds and presents competitive campaign analysis and other creative projects
Coordinates research projects (marketing trends, social media trends, etc)
Prepares reports and presentations in PowerPoint, Excel, MS Word, and other programs as required
Performs administrative duties such as filing, typing, and copying documents
Creates agendas, notices, minutes, and resolutions for meetings as required
Basic Qualifications / Skills:
Bachelor’s Degree
1+ years of related experience
Strong social media skills
Highly Proficient with MS software including Word, Excel & PowerPoint
Desired Qualifications / Skills:
Good relationship-building skills
Ability to multitask and deliver under tight deadlines with a calm demeaner
Excellent written, verbal, and interpersonal skills with the ability to collaborate with staff, other administrators, internal and external agencies, senior management, and filmmakers
Active social media user and on top of current trends
Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
Self-motivated
Strong interest in Marketing and Advertising
Experience working in an international environment and/or people from other countries
Experience in entertainment industry
Familiar with a variety of industry concepts, practices, and procedures
Able to communicate efficiently with people from around the world
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines
Co-Assistant to Talent Manager
Talent Partner/Manager at Anonymous Content looking for a Co-Assistant (this is a 2-assistant desk). This is not a starter desk. All applicants must have at least one year of assistant experience (agency/talent experience preferred). Must be highly motivated, detail-oriented with superior organizational and communication skills to multi-task in a fast-paced environment.
Duties include handling client appointments, managing travel/schedule for manager and clients, heavy phones and overall office upkeep. High volume and demanding desk, but an incredible opportunity and learning experience for the right, self-motivated candidate.
We are excited about you because you are:
An experienced Assistant with a minimum of 1-2 years of experience at an agency, management, or entertainment company
You have an interest in a career in talent management
Self-directed, highly organized and able to balance competing priorities
Understanding and adherence of desk responsibilities but also thinking creatively when necessary
Proven ability to manage up and one’s own time and prioritize tasks when given clearly defined goals and objectives
Excellent communicator with a charismatic personality
Bonus points if you have an advanced degree or speak a second language
UTA seeks an Executive Assistant to support senior leaders within the Technology organization. This role requires strong organizational and communication skills, along with the ability to manage evolving priorities in a dynamic environment.
This is a full-time position with benefits and will pay $27.00 to $30.00 per hour.
What You Will Do
Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones
Organize detailed domestic and international travel, including multi-leg itineraries and logistics
Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications
Prepare and edit presentation decks and other communications; ensure materials are polished and aligned with leadership objectives
Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking
Manage expenses, invoices, and payments for leadership
Maintain the confidentiality of sensitive information and act with the highest level of discretion
Anticipate the needs of senior leadership, providing proactive solutions to optimize their workflow
Handle any additional duties as assigned to support the executive team
What You Will Need
Bachelor’s degree strongly preferred
2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
Experience working within the technology industry or with technology-focused leaders is a plus
A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
Excellent written and verbal communication skills with a sharp attention to detail
Proven discretion when handling confidential or sensitive information
Interest in and comfort with technology, with the capability to support tech-savvy executives
Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.
Assistant, Events
UTA seeks an Events Assistant to join the company’s Global Corporate Communications department. The ideal candidate will bring previous events experience and should also demonstrate a strong passion for the entertainment business and artists, high-level attention to detail, a commitment to excellence, and the ability to navigate shifting situations and last-minute changes. Required skills include excellent organizational capabilities and the ability to manage multiple projects at once and thrive in a project-heavy, fast-paced environment.
This is a full-time position with benefits and will pay $23 per hour.
What You Will Do
Serve as a representative and point of contact at events on-site, off-site and virtually
Must exhibit strong interpersonal and problem-solving skills and exude a positive attitude and demeanor especially when interfacing with internal and external guests which will include agency partners, high-profile clients, managers, publicists and other executives
Administrative duties include answering phones, heavy meeting and schedule coordination, heavy email correspondence, travel coordination and managing and tracking any and all expenses and invoices associated with events and the department made on the purchasing and T&E card
Maintain the master events list and screening room calendar and actively communicate with the appropriate teams to constantly provide real time updates in relation to events and other bookings. Compile weekly events calendar communications to distribute to appropriate teams
Assist and collaborate with the Vice President of Events and events team to maintain and track all event logistics including but not limited to: facilities, staffing, catering, valet, and outside vendor management
Assist in high volume execution of onsite, offsite and virtual events including but not limited to: scheduling and participating in event planning meetings, drafting content for and coordinating approval of event invitations, sending invitations to internal and external parties, drafting talking points/introductions, tracking RSVPs, gathering information for and drafting run of shows, compiling guest lists and talent face sheets, and checking in guests
Create, update, and maintain external party lists for tentpole events within the entertainment industry
Track overall budget on all onsite and offsite events
Develop and maintain positive relationships with all internal departments and key stakeholders
Assist with special projects, research new venues and vendors and compile vendor information as needed
Ability to adjust to working various longer hours over a consistent period to cover screenings, receptions and other on-campus events and tentpole events
What You Will Need
Bachelor’s degree strongly preferred
1+ years’ experience in event planning/management (particularly in a creative/entertainment industry)
Strong Project Management skills
Proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint, InDesign, Photoshop, Keynote)
General business knowledge and interest in the media and entertainment business
Ability to be self-sufficient and make appropriate judgment calls on catering, décor, and general event needs
Positions Outside Los Angeles
Admin Assistant of GSN President - New York
This position will be supporting the President of Game Show Network (a wholly owned company of Sony Pictures Entertainment) and the EVP, Ad Sales. The role requires close communication with all senior leaders across GSN and SPE. The individual we are seeking will have to exercise good judgment and discretion in a high-volume, high-pressure environment. This position is located in the New York office and requires the ability to interact effectively with high-level internal and external executives and represent the President appropriately.
Responsibilities:
Providing organizational and administrative support to the President of GSN and the EVP of Ad Sales as well as other GSN execs as needed
Coordinating travel, transportation, schedules/agendas, and other travel logistics
Generating and tracking travel and expense reports
Managing calendar and schedule activities and promptly revising as needed
Setting meetings and appointments and if needed, managing meeting logistics (IT needs, supplies, room set-up, etc.)
Planning and managing executive off-site meetings and events
Creating and maintaining internal and external contacts
Tracking & processing invoices as needed
Performing miscellaneous research and assist with special projects when needed
Assist Ad Sales NY team with office related administrative duties & ad hoc requests.
Must be able to work flexible work hours to support Executive travel and various time zones
Skills & Competencies:
The willingness to embody our culture of being collaborative, a self-starter, competitive, passionate, bold, distinctive, innovative, creative and able to have fun!
Strong working knowledge of Excel, PowerPoint, MS Word and Outlook is required
Attention to detail and accuracy
Superb organizational and time management skills
Proactive, polite and thorough in their approach
Takes responsibility and ownership of tasks
Can work independently to achieve goals and has a positive attitude
Excellent verbal (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
Able to multi-task and work well with others
Discretion and integrity
Experience working in a fast-paced environment with tight deadlines
Education Qualifications:
Required Minimum: BA/BS Degree
Experience Qualifications:
Minimum Preferred: The ideal candidate will have 1-2 year Admin experience
Post Production Coordinator (Toronto)
Company 3 Toronto provides Post Production services to some of the world’s top content creators and is known for its creative artistry, pioneering technology and global reach.
We are seeking a Post Production Coordinator who will work alongside our Producing team in a supporting capacity. The Post Production Coordinator we are looking for should have great inter-personal skills, be meticulous, always organized and work calmly and professionally especially during high pressure situations
MAIN DUTIES:
The Post Production Coordinator provides exceptional customer service to all clients and work together with our team to manage client expectations. They will be a supporting interface between our Producing team, client production and the various faculties and services here at Company 3 and create/finalize billing for all operators on a daily basis to ensure invoicing happens in a timely manner. They will be responsible for:
Providing afternoon/evening support for our Producing team and be the go-to resource for our West Coast clients until the end of their day.
Assist in greeting and escorting clients to their bay/stage upon arrival.
Oversee evening virtual sessions and in studio sessions and help coordinate hospitality services.
Ensure session details and updates are effectively communicated to the client and our various departments.
Keep the production team up to date on project status.
Assist with ADR and QC bookings & coordination as needed.
Oversee the day-to-day management of each assigned project.
Organize pre-production meetings internally and with clients for each project.
Coordinate with scheduling and internal operations to schedule facility resources and personnel.
Evaluate and reprioritize tasks as needed to accommodate changes in the daily schedule.
Assist Producers in project tracking for billing purposes
Cover reception on occasion when required.
Other duties as assigned.
WHAT YOU BRING:
The ideal candidate will have prior working experience in a client facing Post Production environment. They must have exceptional customer service skills, and have the ability to perform in a fast-paced, high-pressure environment with competing priorities under tight deadlines. They must have strong organizational skills, attention to detail and an ability to work effectively both unsupervised and collaboratively with internal departments, and an understanding of the Post Production workflow for both feature and episodic, from file-based dailies and off-line editorial, through to final mastering and delivery of picture and sound. Additional desired skills include:
An understanding of the Post Production scheduling process and the concept of deadlines therein.
Knowledge of Xytech MediaPulse or other Post Production scheduling software experience a plus.
Strong written and verbal communication skills and the ability to learn and process information quickly.
Possess solid keyboarding skills and a good working knowledge of MS Word, Excel and Outlook.
Experience with Slack/MS Teams a plus.
Ability to interact with all levels of an organization up through the executive level, maintaining professionalism.
Able to work afternoon/evening shift and overtime (weekends) when required.
Coordinator, Content Acquisitions (Atlanta & New York)
The Coordinator, Content Acquisitions role will support the Acquisitions team as it licenses content for WBD's portfolio of platforms & networks. This candidate will be expected to manage the team’s content submission process, track status of deals, support Buyers during negotiation process (e.g., with research, proofreading, etc.), input deal terms into internal systems, maintain internal tracking of various types (e.g., studio film slates, exclusivity of active deals, etc.) and spearhead deck / presentation creation for the team.
Support Buyers during deal / negotiation process with research, information-gathering and proofreading as needed
Throughout the acquisition process and as a deal is closed, enter pertinent details into all systems and trackers utilized across the teams, keeping data updated, organized and accurate
Organize and maintain team SharePoint folders with relevant deal documents
Update/maintain/provide various reports that are required by department management and for weekly meetings
Act as a point of contact for questions regarding the acquired inventory and prepare ad hoc reports and presentations
Assist team members on special projects including researching & capturing relevant industry intel and the competitive landscape
Track upcoming theatricals/series to target for acquisition over the next several years
Track all content pitched to the team (i.e., screeners, scripts), logging content detail and applicable internal feedback in submission tracker
Screen movies and series and provide Acquisitions feedback on potential fit for WBD platforms & networks
Qualifications/Requirements
Bachelor's Degree and at least 1-2+ years of experience in the field of Entertainment Media
Proficiency with Microsoft Office with an emphasis on advanced Excel and PowerPoint skills
Experience working in the industry with a foundation on how streaming and TV business works
Self-starter who can prioritize and deliver on deadlines with minimal supervision
Ability to manage multiple tasks simultaneously and drive them to completion both individually and as a team
Pro-active thinker with strong communication skills within and across departments
Exceptional attention to detail in order to manage large data sets and identify key business terms within contracts
Highly self-motivated with the ability to become an autonomous team player
Love of movies and TV
Ability to be in the office, at minimum, 3 days / week
Administrative Assistant IV, Government Affairs (Washington DC)
Sony Pictures seeks a highly organized and proactive Administrative Assistant to provide top-tier support to the EVP, Global Public Policy & External Affairs. This position will also provide administrative, project management and event support for the Government Affairs Department as directed by the EVP, Global Public Policy & External Affairs.
The ideal candidate will have a proven record of managing complex schedules, handling sensitive information with discretion, and providing seamless administrative support in a fast-paced corporate environment.
Key Responsibilities:
Manage the EVP’s calendar, meetings, and appointments, ensuring optimal time management and prioritization.
Coordinate and process department invoices, payments, compliance forms, and internal reports.
Plan and execute all aspects of EVP’s travel, including flight and hotel bookings, itinerary coordination, cost analysis, and expense processing.
Monitor and manage deadlines and deliverables to support regulatory and operational compliance.
Maintain and manage spreadsheets tracking legislation progress for states, Congress, foreign countries, and global laws as requested by EVP.
Liaise between the EVP and internal/external stakeholders with professionalism and efficiency.
Provide administrative support for two VPs located in Culver City, CA consisting of scheduling and assisting with expense reports, compliance forms and special projects as needed.
Set up tours for visiting delegations of international, federal, state and local officials.
Support screenings and other community outreach events that occur in both Washington, DC and Culver City, CA.
Qualifications:
7-10 years of experience in an administrative role supporting senior executives.
Strong organizational and multitasking skills with a sharp attention to detail.
Proficiency in Microsoft Office Suite and common business productivity tools (e.g., expense management software, calendar systems).
Excellent verbal and written communication skills.
Ability to handle confidential information with integrity and discretion.
Ability to work independently and manage projects as assigned.
Ability to professionally interact with external/internal VIPs.
Preferred Qualifications:
Experience working in a corporate or regulated industry environment.
General interest/knowledge of politics and the political system.
Familiarity with financial or compliance documentation and processes, specifically Graphite invoice system.
Bachelor's degree or equivalent work experience.
Internships
Roadside Attractions is looking for interns. Applicants must be available to work at least 2-3 days each week.
Undergraduate and graduate students are eligible to apply for the program. Interns will be exposed to numerous aspects of independent film production and distribution. Assignments may pertain to Development, Acquisitions, Marketing, Publicity, Business and Legal Affairs, or Post-Production, among other areas of the company. Specific duties will include writing script coverage; updating databases; drafting correspondence; viewing trailers, rough cuts, and finished films for research purposes; and completing ad hoc projects as needed. This is a paid internship.
Interns will be working out of our offices in Los Angeles.
Interested applicants should submit a resume, coverage sample, and cover letter to jobs@roadsideattractions.com